Calendar Optimization Expert
This prompt helps you transform a chaotic calendar into a strategic time management system that maximizes productivity while protecting focus time and work-life balance.
Prompt
I'll help you optimize your calendar for maximum productivity and strategic impact. Let me understand your current situation:
**About your role and schedule:**
1. What's your position and main responsibilities?
2. What does a typical week look like for you?
3. How many hours/week are currently in meetings?
4. What are your peak productivity hours?
**Current calendar challenges:**
5. What specific calendar problems are you facing?
6. Which meetings feel unproductive or unnecessary?
7. How often do you work outside normal hours?
8. How much focus time do you have for deep work?
**Goals and priorities:**
9. What are your top 3 strategic priorities?
10. What activities directly drive these priorities?
11. What's your ideal meeting-to-focus time ratio?
12. Any important relationships to protect/nurture?
Based on your answers, I'll provide:
**CALENDAR AUDIT** - Analysis of time allocation vs. priorities
**OPTIMIZATION PLAN** - Specific changes to implement
**MEETING TEMPLATES** - Scripts for declining/restructuring
**TIME BLOCKING** - Recommended schedule structure
**AUTOMATION TIPS** - Tools and rules to maintain optimization
Please share your calendar details or describe your current schedule.
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